Review invoice entry and attachments, verifying information on invoices for accuracy, authenticity, and completeness via financial software's automated process
Prioritize review based on batch sequence and internal guidelines
Invoice entry review includes and may not be limited to the following: original certified statement is signed and on invoice attachment; determine that county is appropriate payee; vendor information on attachment (name, address) matches invoice entry, invoice has been properly approved, amount(s) on attachment matches amount(s) in invoice entry; invoice date and due date are accurate and applied to the correct fiscal year; an appropriate org, object, and project code have been keyed for each invoice entry; a required purchase order has been included where appropriate; the expenditure is appropriate according to county policies; proper documentation is provided to support and justify payment on all invoices; sales and/or use tax has been computed and keyed accurately where appropriate; invoice is not a duplication of payment. Ensures these measures of review are taken to prevent the likelihood of occurrences of fraud. Act on review to either approve or reject. If rejected, provides a clear explanation so issue can be addressed and corrected
Communicates with departmental staff to ensure their understanding of the accounts payable invoice entry process to avoid duplication of prior errors
Communicates with supervisor instances in which errors are extreme or red flags are apparent
Review travel advances for accuracy and completeness and determine compliance with county travel policy
Upon receipt of travel expense settlement, review for accuracy and compliance with county travel policy and reconcile with travel advance to verify payment or receivable from employee •
Completes vendor setup and ensures W-9 has been completed accurately, attached, and vendor setup is consistent?? with W-9 on file
Distribute checks in accordance with departmental procedures
Respond to accounts payable related phone calls and emails from various individuals
Requirements and Qualifications
Graduation from an accredited two-year technical college with course work in accounting or business with two (2) years of experience in accounts receivable, payroll, or accounts payable; or an equivalent combination of education and experience.
Successful completion of Customer Service, Basic Excel and Basic Word tests will be required. Candidates selected as qualified will be contacted via email by a Human Resource representative for testing.
Knowledge of laws, rules, regulations, policies, and practices related to the duties assigned
Knowledge of payroll, employee benefits/leaves, public bookkeeping practices and procedures
Knowledge of accounting and related practices and principles and their relationship to the total accounting system requirements within their area of assignment
Ability to understand and apply policies and regulations to the maintenance of financial and accounting records and reports
Ability to use calculating and adding machines and automated equipment for the maintenance of accounting, fiscal, and related records Ability to make arithmetic computations accurately and with reasonable speed
Ability to establish and maintain effective working relationships with department heads, vendors, employees, and the general public
Ability to communicate effectively in oral and written forms
Ability to use judgment and discretion in handling accounting and other fiscal matters Ability to perform accurate preparation of records and data entry
High school diploma required, Bachelor's degree a plus
Prior administrative experience required
Attention to detail
Good communication skills
Submit to Drug Screen and Background Search
How to Apply
If you have NEVER applied with ANY Mega Force office, apply online at www.megaforce.com. If you have EVER applied with ANY Mega Force office contact our office at 910-484-0133. You may visit our office Monday-Friday 9a-4p at 1001 Hay Street Fayetteville NC 28305 or contact our office at 910-484-0133 for more information.
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